Seed Scheduler ("we," "us," "our") provides scheduling, registration, attendance, and communication tools for homeschool co-ops. This policy explains what information we collect through the Seed Scheduler app and website, how it's used, who we share it with, and how you can control it.
Seed Scheduler is used by co-op administrators, teachers, and parents on behalf of a specific homeschool co-op. Each co-op's data is kept separate from every other co-op using the platform.
On this page
1. Information we collect
What we collect depends on your role in a co-op:
From parents and guardians
- Name, email address, and phone number
- Names, birthdates, and grade levels of enrolled children
- Emergency contacts and medical information you choose to provide
- Class registrations, attendance, and cleaning/volunteer assignments
- Payment information for co-op fees, processed by Stripe (see Section 4 — we never see or store full card numbers)
- Messages sent within the app to co-op staff or other families
- Documents you upload (e.g. signed waivers, submitted forms)
From teachers and volunteers
- The information above, plus background check status if your co-op requires one for your role, processed by Checkr (see Section 4). We store whether a check is clear, pending, or requires follow-up — we do not store the underlying background check report itself.
Automatically collected
- Basic device and usage information (browser type, general app usage) for troubleshooting and improving the app
- A push notification token, only if you opt in to notifications
- Session cookies and local device storage used to keep you signed in and remember display preferences (like dark mode)
2. Information about children
Seed Scheduler is a tool used by adults — co-op administrators, teachers, and parents — to manage a co-op. Children do not create their own accounts or directly provide information to us. Any information about a child (name, grade, attendance, medical notes, etc.) is provided by that child's parent or guardian, who controls what is shared and can request it be corrected or removed at any time by contacting their co-op administrator or us directly.
We do not knowingly collect information directly from children, and we do not use children's information for advertising or marketing purposes.
3. How we use information
We use the information we collect to:
- Operate core features: scheduling, registration, attendance tracking, and communication
- Process payments for co-op fees and, where applicable, background checks
- Send notifications you've opted into (class updates, announcements, messages)
- Maintain the security of accounts and detect misuse
- Respond to support requests
- Improve the app based on how it's actually used
We do not sell your information, and we do not use it to serve third-party advertising.
4. Who we share information with
We share information only with the services needed to run the app, and with your own co-op's administrators as part of normal co-op operations:
- Stripe — processes co-op fee payments. Stripe receives payment details directly; we receive confirmation that a payment succeeded, not full card numbers.
- Checkr — processes background checks for teachers/volunteers, where a co-op requires them. Checkr collects the information needed to run the check directly from the individual being checked.
- Resend / Amazon SES — deliver transactional emails (sign-in codes, notifications, receipts).
- Railway — hosts our application and database infrastructure.
- Your co-op's administrators, who can see information relevant to running that co-op (rosters, attendance, payment status, etc.), the same as they would with a paper roster or spreadsheet.
We do not share your information with data brokers or advertising networks. We may disclose information if required by law, or to protect the safety of a child or another person.
5. How we protect information
We use industry-standard practices to protect information, including encrypted connections (HTTPS) for all traffic, encrypted password storage, and role-based access controls so co-op staff only see what's relevant to their role. No system is 100% secure, but we take reasonable steps to protect your information and respond quickly to any issues we identify.
6. Data retention
We retain co-op records (schedules, attendance, registrations) for as long as a co-op remains active on Seed Scheduler, and for a limited period afterward for legitimate record-keeping purposes (for example, transcripts). If you'd like your personal information removed sooner, see Requesting account deletion below.
7. Your choices and rights
- You can review and update most of your information directly in the app, under Account settings.
- You can turn off push notifications at any time from your device or account settings.
- You can ask your co-op administrator, or us directly, to correct inaccurate information.
- You can request deletion of your account and associated personal information — see below.
8. Requesting account deletion
To request deletion of your account and personal information, do either of the following:
- In the app: go to Account settings and select "Request account deletion," or
- By email: send a request to admin@seedscheduler.com from the email address associated with your account.
We'll confirm your identity and process deletion requests within 30 days. Some information may be retained longer where required for legitimate record-keeping (for example, a co-op's financial records for tax purposes, or academic transcripts a family has explicitly requested be kept), but will no longer be accessible through your account.
If your child attends a co-op that uses Seed Scheduler, requests specifically about a child's information can also be directed to your co-op administrator, who can coordinate deletion with us.
9. Changes to this policy
We may update this policy from time to time. If we make material changes, we'll update the "Last updated" date above and, where appropriate, notify co-op administrators.
10. Contact us
Questions about this policy or your information can be sent to admin@seedscheduler.com.